Plan90 is a practical 90-day PPMO mobilisation plan created to support my application for a PPMO Manager role via Morgan Hunt. It demonstrates how I establish portfolio governance quickly: confirming priorities, aligning demand to capacity, embedding consistent standards and reporting cadence, improving PPM tool adoption and data quality, and producing decision-ready MI (RAID, milestones, dependencies, budget/status) for senior leaders.
A practical 90-day mobilisation plan to embed portfolio control: prioritisation, capacity-based planning, consistent governance, disciplined RAID/change control, and decision-ready MI. The goal is a single source of truth in the PPM tool and a cadence that improves decision speed and delivery confidence.
Create a single, trusted portfolio operating rhythm:
And disciplined control of risks/issues/changes, with the PPM tool used consistently and producing decision-ready reporting.
Portfolio reporting is consistent and trusted (less noise, more decisions).
The PPM tool is the single source of truth for status, RAID, milestones, dependencies and governance.
A working prioritisation + capacity planning process exists and is used.
A sustainable assurance cadence is embedded (lightweight but firm).
The PPMO team has clear roles, templates, and a repeatable way of working.
Phase 1 is about restoring delivery confidence by getting control of the “now”: confirming what’s in flight, who owns it, what’s at risk, and what decisions are needed. The output is a trusted baseline and a lightweight governance cadence that replaces noise with clear, actionable reporting.
Stop drift, reduce confusion, and establish a minimum viable governance cadence.
Build an evidence-based baseline of the portfolio: what exists, what’s real, what’s at risk.
Stakeholder onboarding: rapid listening tour (Exec sponsor(s), Transformation/Change leads, Finance, key delivery heads). Capture pain points and “must win” outcomes.
Portfolio inventory + data triage: confirm active initiatives, owners, scope, stage, key milestones, spend/budget status, and dependencies.
Set a simple reporting rhythm: weekly portfolio touchpoint + monthly exec pack cadence.
Define minimum standards: status definitions (RAG rules), mandatory fields, RAID ownership, escalation thresholds, change control triggers.
PPM tool reality check: assess current adoption, data quality, and reporting capability; agree the “non-negotiables” for use.
Minimum Governance Set (lightweight): status template, RAID rules, escalation route, change control handshake.
Tool/Data Quality Rules v1: mandatory fields, ownership, update frequency, and reporting cut-off.
≥90% of active initiatives have a named owner + next milestone + current RAG + RAID owner.
Weekly cadence running; escalations are clear and timely.
PPM tool updated to agreed cut-off with ≥90% compliance on mandatory fields.
Phase 2 turns the baseline into predictable delivery: prioritising demand against capacity, standardising governance and assurance, and producing MI that drives faster, clearer decisions.
Turn “busy change activity” into prioritised, capacity-based delivery.
Standardise governance so reporting becomes comparable and decisions are faster.
Phase 3 converts the PPMO from a dependency into a capability. By embedding the decision cadence, standard controls and a clear playbook, the organisation moves from “PPMO pushing” to “teams pulling”—with trusted reporting, fewer surprises and clearer accountability.
Move from “PPMO pushing” to “organisation pulling”: adoption becomes normal. Improve delivery confidence through disciplined control and continuous improvement.