Garden Fleet

• Order Efficiency Ltd – Provider of the PHC Service and overall governance methodology.
• Project Participants – Leadership team, project staff, vendors, and other stakeholders.
• Local Government / Community Hosts – Supporting authority or civil society group providing logistical and moral support.
• PHC Mentors and Consultants – Strategists and Analysts overseeing training and progress tracking.
• Independent Observers or Research Bodies – Optional evaluation partners documenting outcomes and lessons learned.

The project will be delivered through the standard three-phase Project Health Control (PHC) deployment model. Each phase is designed to add structured governance, reduce risk, and establish mechanisms for traceable value contribution, without placing unnecessary burden on participants or host agencies.

• Pre-start 7-Day Review: PHC Tooling used to produce a ‘green light’ Report.
• Setup Phase: A rapid 2-month deployment of core PHC Systems.
• Continuation Phase: A renewable 12-month operational period focused on scalability and localized implementation.

Timeline: 1 Week

Focus: Diagnostic review to confirm feasibility, define participant roles, and assess pilot readiness.

Activities:

• Conduct stakeholder briefings to introduce PHC methodology. Identify suitable host location(s) and participant recruitment strategy.
• Perform SCALPED-based analysis to review concerns, actions, stakeholder fit, and expected deliverables.
• Align with [project owner/sponsor] compliance requirements and ensure non-interference with UC eligibility.
• Produce a “Go / No-Go” advisory report, including:
• Risk map
• Participant role profiles
• Timeline for Setup Phase
• Baseline concerns register

Deliverables:

• PHC 7-Day Review Report (with SCALPED indicators)
• Draft stakeholder map and engagement plan
• Participant intake strategy
• Pilot budget confirmation aligned to Appendix 6 cost model
• A "Go / No-Go" advisory summary

Timeline: 2 Months

Focus: Onboarding and setup of PHC systems, consultant induction, and local engagement.

Activities:

• Finalise list of participants and assign Trainee roles.
• Deploy PHC Timechunk tracking system and assign access credentials.
• Conduct orientation and light training for participants (e.g. PHC Portal usage, activity recording).
• Define expected hour allocations (e.g. 33–36 hours/month).
• Appoint PHC Mentors and Consultant oversight team.
• Engage local host organisation for logistical and moral support.

Deliverables:

• Fully operational PHC dashboard for tracking
• Trainee onboarding complete, with assigned goals
• Risk mitigation plan (live)
• Public communication materials (optional)

Timeline: 3 Months (Renewable)

Focus: Real-time monitoring, adaptive support, and data gathering for public value evaluation.

Activities:

• Weekly tracking of Trainee time entries and issue logging
• Monthly reviews with Mentors and participating bodies
• Performance-based progression to Admin level (optional)
• Evaluation of participant satisfaction, skill acquisition, and system integrity
• Prepare summary reporting for funders, public bodies, or potential scale-up discussion

Deliverables:

• Regular Project Health Reports and Performance Reviews.
• Scalable team structure, with additional Consultants deployed as needed.
• Annual Stakeholder Review and Renewal Plan.

The project [project name] is designed to deliver both immediate operational value and strategic insight into how alternative public support models can function. Outcomes are grouped into four key domains:

1. Demonstrated Model for Accountable Public Support

• A working demonstration of how public financial support (e.g., Universal Credit) can be translated into tracked, time-based contribution without coercion or rigid conditionality.
• Delivery of clear, real-time data on hours contributed, tasks undertaken, and governance status — in contrast to abstract compliance reporting.

2. Participant Visibility and Career Progression

• All participants enrolled as PHC Trainees gain:
• Public visibility (if opted in) via the PHC Portal
• Skills acquisition through guided contribution
• A real pathway to progression: Admin → Analyst → Strategist, based on merit and tracked experience
• Successful participants may continue on future PHC-serviced projects, either while on UC or after transitioning into employment.

3. Institutional Learning for DWP and Partners

• Clear insight for DWP, local authorities, or support charities into:
  • What motivates voluntary contribution
  • How traceable value compares to traditional compliance frameworks
  • Where future hybrid models of support could reduce fraud, disengagement, or overhead

4. Scalable Governance Mechanism for Community-Level Projects

• Validation of the PHC Service as a low-cost, scalable governance layer that can be applied to:
  • Youth engagement schemes
  • Grassroots humanitarian work
  • NEET-targeted initiatives
  • Or even parallel welfare alternatives in other jurisdictions.

Category	Description	Total Cost
Cloud Services / Data Storage	Data storage for project datasets and real-time reporting	£1,900
PHC Start Pack - Hardware (*1)	A set of 5 Single Board Computers, Monitor and UPS	£3,240
PHC 7-Day Review (*2)	PHC Service for Pre-start Review (7 days)	£403
PHC Setup (*2)	PHC Service during 2-month Setup Phase	£3,556
PHC Continuation (*2)	PHC Service during 3-month Continuation Phase	£8,584
Miscellaneous	Travel, training, insurance, and other variable costs	£2,000
		£19,638

(*1) Hardware Breakdown

Category	Description	Total Cost
Single Board Computer Set x5	Raspberry Pi 500, Mouse, hdmi cable, power cable)	£1,600
Monitor x5	Mini-Monitor (for RP500)	£1,400
Site UPS	Uninterruptible Power Supply (UPS) for site computers.	£240
		£3,240

(*2) PHC People Costs per Phase

Role	People	Rate	Month 1 Review (hrs/cost)	Month 2,3 Setup (hrs/cost)	Month 4,5,6 Continuation (hrs/cost)	Total Cost
PHC Strategist	David Winter	£12.60	10 | £126	16 | £202	24 | £302	£630
PHC Analyst	Abu Harakat	£8.40	5 | £42	40 | £336	60 | £504	£882
PHC Admin	Victor Williams	£4.90	5 | £126	40 | £196	60 | £294	£514
PHC Trainee	[name1] [name2] [name3]	£1.68	0 | £0	720 | £1,210	1080 | £1,814	£3,024
TTGD Support	Tahira Khan Dr. Arini Arun Gupta	£12.60	10 | £126	48 | £605	270 | £3,402	£4,132
ES Leader	Elizabeth [name2] [name3]	£12.60	10 | £84	120 | £1,008	270 | £2,268	£3,360
			£403	£3,556	£8,585	£12,543

Appendix Highlights:

• Community Share Protocol: 10% allocation recognising grassroots contributors.
• PHC Share-Out Mechanism: Structured redistribution of project value to consultants and humanitarian causes.
• PHC Service Cost Model: Tiered accessibility ensuring humanitarian affordability.
• Trainee Integration Pathway: Local capacity building via live project experience.
• Consultant Gallery: Recognition of all certified PHC participants via PHC Portal listings.